PANDAHRMS · CLAIMS

Claims without paper receipts.

Mobile claim submission, multi-level approval and automatic payroll integration. Replace the manila folder of crumpled receipts on your finance head’s desk.

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What you get

Turn the paper-shuffle claim loop into a phone tap.

Mobile submission

Staff snap a receipt, pick the claim type, fill in the amount and submit. Under 30 seconds, anywhere they are.

Multi-level approval

Manager-then-HR, single approver, or up-to-three-level for big amounts — configure the workflow per claim type.

Policy limits enforced

Daily caps for meals, monthly caps for mileage, per-trip caps for entertainment. Submissions over the limit are flagged or blocked.

Receipts attached

Photos of receipts stay attached to each claim. Auditors can drill from a payroll line back to the original document.

Pushed to payroll

Approved claims land in the next payroll automatically — reimbursed correctly the first time.

Claim reports

See spend by department, by claim type and by employee. Spot the team racking up petrol claims before it becomes a budget surprise.

Trusted by Malaysian businesses across industries

Manufacturing · F&B · Retail · Hospitality · Cinema — including Bursa-listed groups and multinational businesses.

Questions we get

Can we use it for mileage claims?

Yes. Set a per-kilometre rate and let staff enter start and end points. Common Malaysian rates (e.g. RM0.60/km, RM0.80/km) are pre-configurable and can vary by employee grade.

Can different claim types have different approvers?

Yes. Petty cash might just need the line manager; entertainment over RM500 might need HOD plus finance head. Each claim type has its own approval workflow.

What happens if a manager is on leave?

The system supports approver delegation. When a manager goes on leave, claims auto-route to their nominated backup. No one gets stuck in pending approval.

Can claims be charged to a specific project or cost centre?

Yes. Claim forms can include project code, customer code or cost centre fields. This connects neatly to your accounting export, so finance can post the cost to the right ledger.

How are claims reimbursed?

Approved claims are added to the next payroll cycle as a non-taxable reimbursement. Bank file output handles the actual payment together with salary.

Are receipts stored securely?

Yes. Receipt images are encrypted and access-controlled. Only the employee, their approvers, HR and finance can view them. Auditors can be given read-only access for the period under audit.