Pandahrms — Malaysian HR & Payroll Platform with HRDF Claimable Training
Trusted by Malaysian Businesses
One Platform
ZERO HR Headache
Stacked shift OT, multi-outlet, foreign-worker permits, multiple entities — the payrolls other systems escalate back to HR. We run them all, with leave, attendance, claims and statutory in one platform.
See Pandahrms in 60 seconds
100% Compliance
Since 2012 · trusted across Malaysian industries
Manufacturing · F&B · Retail · Hospitality · Cinema — including Bursa-listed groups and multinational employers.
The differentiation
Four rules other HR systems escalate back to you.
We handle all — in one payroll batch, every cycle.
Illustrative. The hourly rate here is RM3,200 ÷ 26 ÷ 8 working hours, per Employment Act 1955 s.60I — the divisor follows each employee’s normal daily hours.
Shift OT × rest day × public holiday
Stacked rate multipliers, calculated in the right order — every cycle.
Manufacturing & 24/7 opsMulti-outlet, one payroll batch
A dozen sites, one click. Outlet-level cost centers, consolidated forms.
F&B & retail chainsForeign worker permits
Permit and expiry held on the employee record, with dashboard alerts before a renewal falls due.
Manufacturing & hospitalityOne employee, multiple entities
Separate statutory forms and bank files per entity, inter-entity transfers, one consolidated group view.
Group companiesGrows with you
Already running payroll? Add the modules when you need them.
Start with Performance. Switch on the rest when you are ready.
Performance
Goal setting, 360 feedback and appraisals.
Project Costing
Job and site labour cost, tracked per project.
ESOS
Share schemes and LHDN Appendix C.
Training LMS
Schedule, attendance, certificates and HRD claims.
All on the same employee record — no second system.
See module pricing
Your training is HRDF-claimable.
Pandaworks Sdn Bhd is an HRD Corp Registered Training Provider — the training we run for your HR team is claimable against your HRDF levy. We prepare the SBL-Khas application and the supporting paperwork; you submit it from your own e-TRiS account. Approval is HRD Corp’s decision. Training only; the software subscription is not claimable.
The questions buyers actually ask us.
How much does Pandahrms cost? — from RM5 per employee a month
It is per employee, per month.
Any single module is RM5 per employee a month, except Performance at RM8. Essentials — Time & Attendance, Payroll and Leave together — is RM9.
That drops to RM8 above 100 staff, RM7 above 200 and RM6 above 500. Minimum 10 staff, 8% SST on top. See the full price list.
How do you move us off our current system?
Our team does the migration for you.
We bring across your employee master data, leave and attendance records, and the current year’s payroll history, so year-to-date figures such as accumulated tax carry over and the migrated months show as payslips.
We have pulled data straight out of SQL Payroll and UBS, and we accept Excel in your format or ours. Training runs alongside, and we can parallel-run against your old system before go-live.
There is a one-time setup fee, quoted in writing before work starts.
How is overtime calculated?
Per work schedule, on rules you set.
You set a minimum before OT starts counting — for example only after 30 minutes past shift end — a cap on OT hours, the rounding rule, and separate rates for a normal working day, off day, rest day and public holiday (commonly 1.5× / 2.0× / 3.0×).
OT can be set to count only after an OT application is approved. The hourly rate follows the Employment Act 1955 Section 60I: basic salary ÷ 26 ÷ daily working hours.
Do you handle 24-hour operations and overnight shifts?
Yes.
Schedule codes can cross midnight — 11pm–7am, 6pm–2am — and the clock-out is matched back to the correct working day through each schedule’s time log capture range.
Rotating shifts run on a Group Duty Roster for a fixed pattern, or an Individual Duty Roster to plot week by week. Outlets on different hours each get their own schedule code.
Which banks can you generate the payment file for?
18 banks, 31 file formats — and if yours is missing we build it free.
Maybank (Maybank2E-RC Universal, Maybank2u Biz, MBB Payee Group), CIMB (Biz Channel, Biz Channel Bulk DuitNow), Public Bank (PB ECP), RHB (RHB, RHB Smart Payroll), Hong Leong (Connect BIZ, ConnectFirst), AmBank (AmPayment & AmHRPayment, Autopay Payroll 3.0, Net Payroll, Payroll Template), UOB (Bulk Payment 1.3, Bulk Payment Instant Transfer & DuitNow v2.3), Alliance Bank (BizSmart Bulk Payment v1.4), OCBC, BSN, HSBC (HSBCnet, HSBCnet iFile), Standard Chartered, Citibank, Deutsche Bank, Bank of America, Bank of China Malaysia, JP Morgan (Malaysia and Singapore) and Merchantrade for foreign-worker remittance.
A general statutory body file format is included as well. If your bank is not on this list, send us its file specification and we will build the format for you at no charge.
Can one employee sit on payroll across two companies in the group?
Yes.
Each company keeps its own profile with its own EPF, SOCSO, LHDN and HRD Corp employer numbers, so statutory forms and bank files come out per company.
Admins move between companies from the selection page without a second login. Someone paid by two companies has a profile and a payslip in each. A consolidated group view sits on top of the per-company records.
Most of our workers are foreign workers. Does that work?
Yes.
EPF, SOCSO and EIS are set per employee under the statutory tab, so you control the contribution rate and who contributes for each foreign worker, and payroll applies it every cycle.
Profiles, allowances such as meal and hostel, and clock-in all work the same way.
Do you handle MyInvois / e-Invoice?
No.
Pandahrms is HR and payroll. E-invoicing is handled by your accounting or ERP system.
Bring us the payroll your current system can’t handle.
Run it yourself in minutes. Or hand off the whole cycle. Or talk to us first.
Pandahrms Cloud
Run HR & payroll yourself. Per-employee pricing, modular by what you use.
See pricingPayroll Outsource
Hand off payroll entirely. Our team runs every cycle for you — statutory submissions included.
Learn moreGet a Custom Demo
Walk through the platform with our consultant. See it on your own data and edge cases.
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