PANDAHRMS · BENEFITS

Employee benefits, tracked properly.

Track every benefit, entitlement and panel clinic visit in one place. Stop over-limit submissions before they happen — not after the claim has already been paid.

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What you get

Built for Malaysian businesses that need to track benefits without spreadsheet drama.

Entitlement per employee

Set yearly limits per benefit type and per employee. Different rates for managers, executives and contract staff are easy to handle.

Panel clinic billing

Track medical visits to your panel clinics. Match them against employee entitlements and avoid duplicate billing.

Family entitlement

Cover spouse and dependants where the policy allows. Each family member has their own balance.

Over-limit prevention

The system blocks submissions that exceed the policy. No more “we forgot to check” awkward conversations.

Transfer to payroll

Push approved reimbursements straight to the next payroll cycle. No re-typing into Excel.

Benefit reports

See utilisation by department, by benefit type and by employee. Useful when renewing your medical insurance or setting next year’s budget.

Trusted by Malaysian businesses across industries

Manufacturing · F&B · Retail · Hospitality · Cinema — including Bursa-listed groups and multinational businesses.

Questions we get

Can I set different benefits for different employee groups?

Yes. Set entitlements by department, position, employment type or individual. Managers can have a higher medical limit than executives, contract staff can be excluded from optical, and so on. You can also schedule entitlement changes — useful when your policy refreshes on 1 January each year.

Does it integrate with our panel clinics?

Panel clinic billing is recorded in the system with the clinic name, visit date, employee and amount. If your panel clinic emails or uploads invoices, our team can help you set up a workflow to import them in batches.

What stops an employee from claiming twice?

The system tracks every approved claim against the employee’s remaining balance. The moment a balance hits zero, further submissions are blocked at the form level — the employee can’t even submit, let alone get reimbursed.

Can claims be submitted from a phone?

Yes. The Pandahrms employee self-service mobile app lets staff snap a receipt, fill in the amount, and submit in under 30 seconds. Approvers get a push notification and approve from their phone too.

How does it connect to payroll?

Approved reimbursements are pushed to the next payroll cycle as a non-taxable income line (or taxable, depending on the benefit). No re-keying, no missed payments.

Can we add custom benefits beyond medical?

Yes — gym memberships, professional subscriptions, mobile phone bills, education subsidy, parking, childcare. Define the benefit name, the limit, and the approval flow once.