PANDAHRMS · HR HUB
Employee data, all in one place.
Centralise every employee record — profiles, contracts, MyKad, EPF/SOCSO numbers, documents — in one secure HR database. The foundation every other HR module is built on.
Inside Pandahrms
Every employee, one source of truth.
Profile, contracts, statutory IDs, contacts and history — one click from any module.
What you get
One source of truth that finance, HR and management can all rely on.
Centralised employee profiles
Personal details, contact info, MyKad, passport (for foreign workers), joining date, employment status, department, position, reporting line and salary history — all in one place.
Documents & contracts
Upload and store offer letters, employment contracts, NDAs, appraisal forms, training certificates and warning letters. Encrypted and access-controlled.
Auto-reminders
Set expiry reminders for work permits, passports, food handler training, forklift licences, safety committee renewals. No more expired docs spotted during an audit.
Org chart & reporting lines
Auto-generated org chart based on each employee’s manager. Drill down by department, location or company entity.
Custom fields
Track anything specific to your business: union membership, vehicle plate, uniform size, dietary requirements, dependants for tax relief.
Multi-company & multi-branch
Manage several Sdn Bhd entities and branch locations from one login. Each company keeps its own statutory numbers, leave policies and approval workflows.
Trusted by Malaysian businesses across industries
Manufacturing · F&B · Retail · Hospitality · Cinema — including Bursa-listed groups and multinational businesses.
Questions we get
Can I import my existing employee data?
Yes. We provide an Excel import template that maps to standard Malaysian HR fields — MyKad, EPF number, SOCSO number, tax number, salary, joining date. For larger migrations, our onboarding team will clean and import the data for you as part of the one-time setup.
Is Pandahrms PDPA-compliant?
Yes. Pandahrms is designed around the seven PDPA principles. Personal data is encrypted in transit and at rest, access is role-based, and every change is logged. You control retention — configure how long terminated-employee records stay live before being archived or anonymised.
How does multi-company support work?
Register multiple Sdn Bhd entities under one Pandahrms account. Each company has its own EPF, SOCSO and LHDN registration numbers, leave policies and payroll calendars. Group HR can act across all companies; entity HR sees only their own.
Can employees update their own profile?
Yes — via the Pandahrms employee self-service mobile app and web portal. Employees can update contact details, dependants, banking info, emergency contact, and upload documents. Sensitive fields (salary, employment status, MyKad) are read-only for employees.
Where is my data hosted?
On secure cloud infrastructure with daily encrypted backups. We can confirm hosting region and data-handling specifics under NDA for enterprise customers. Personal data is never sold, shared, or used for training third-party models.
How does it compare to a free spreadsheet?
Spreadsheets work until they don’t. The first sign of trouble is usually a payroll error caught months later, a missing contract during an audit, or an employee discovering their MyKad in a public Drive folder. A proper HR database is access-controlled, auditable, backed up, and integrated with your other HR processes.
Pairs well with
Same employee records, same login, same support team. Add modules as you grow.
Ready to centralise your HR data?
Run it yourself with our cloud HR. Or hand off payroll. Or just chat first.
Pandahrms Cloud
Run HR & payroll yourself. Per-employee pricing, modular by what you use.
See pricingPayroll Outsource
Hand off payroll entirely. Our team runs every cycle for you — statutory submissions included.
Learn moreGet a Custom Demo
Walk through the platform with our consultant. See it on your own data and edge cases.
Book a demo